Room Hire Information
Booking Times
Your booking should include any time required to set up and pack away. Please do not enter the room before the start of your booking as other people might be using it before you, and please make sure you leave the room promptly at the end of your booked time.
Parking
From 8am-6pm on Monday - Friday, the car park is reserved for resigstered users only, who must park in their allocated spaces. No one else is permitted to use the car park during this time.
On evenings and Saturdays, tenants and organisers of groups hiring a room that day, may use the car park on a first-come first-served basis during the times of their scheduled use of the building. Note that only one organiser per group is permitted to use the car park; other attendees should use one of the nearby carparks. (Cardiff Rapports NCP and St Davids Shopping Centre car park are both within 5 minutes' walk from the meeting house.)
On Sundays, Quakers, Unitarians, tenants, and group organisers hiring a room that day, may use the car park on a first-come first-served basis during the times of their scheduled use of the building.
A fold-down security post is located at each end of the car park. These posts are kept locked at all times. So if you require access to the car park, please get in touch for details of how to obtain a key.
We also have one visitor and disabled parking spot, which can be reserved in advance. Click Here for more information.
Nearby Parking
Cardiff Rapports NCP car park is about a 2 minute walk away:
David St, South Glamorgan, Cardiff CF10 2EH.
And St Davids Shopping Centre car park is only about 5 minutes' walk, and far bigger:
Mary Ann St, Cardiff CF10 2EQ.
Entering the Building
You are expected to let yourself into the building and find your room.
Entry to the building is obtained by use of the 5-digit code. The code is released to the group organiser. If you do not have the code, please contact us a few days before your booking. For security, the code should only be used by the organiser.
A buzzer will sound continuously whilst the door is open. So for everyone's comfort, please keep the door closed as much as possible.
Organisers should “Sign In” in the book, located on the desk in the hall.
Delegates and visitors should be let in and supervised by the group organiser whilst on the premises. There is a doorbell on the right side of the door they can use to let you know they have arrived.
Finding Your Room
The main Meeting Room is on the ground floor, on the right.
Room 4 is upstairs. Where possible, please use the side stairs (to the left round the side of the kitchen).
Ground Floor
First Floor Floor
Wheelchair Access
The meeting room, kitchen and ground floor toilets are step free.
Registration
Organisers should make a register of all delegates as they arrive and leave. This is to allow the organiser to make sure they can account for all the group in an emergency, e.g. in the event of a fire.
Fire
When using the building, groups should familiarise themselves with the "Fire Action Notices" (found in every room), and know where to find emergency exits and nearest fire fighting equipment.
It is the responsibility of every tenant and hirer of a room to explain to those present, at the beginning of every event, the fire evacuation procedures to be followed in the event of a fire or a fire drill.
If an imminent or actual fire threat is discovered, the group organiser should:
1. Activate one of the alarms. Fire Call Points are located by the Front Door, Back Door, First and Second Floor Landings and on the landing by Rooms 4 and 5.
2. Alert the fire and rescue service (call 999).
3. Manage the evacuation of their rented or hired room or rooms. Exit the building using the closest/safest route and assemble on the drive.
4. Ensure that all those they have recorded as being present in the room or rooms have safely left the building and are present at the assembly point on the drive.
If you hear the fire alarm, the group organiser should:
1. Manage the evacuation of their rented or hired room or rooms. Exit the building using the closest/safest route and assemble on the drive.
2. Ensure that all those they have recorded as being present in the room or rooms have safely left the building and are present at the assembly point on the drive.
There are no Meeting House staff or volunteers present on site for the majority of the week, so it is vital that these responsibilities are fulfilled as in the terms and conditions of renting or hiring of rooms.
You must NOT put yourself or members of your group, at risk.
The Fire Alarm is tested weekly, usually on Tuesday between 10.00am and 11.00am. It will sound for a few minutes then stop.
Bomb Threat
In the event of a bomb threat or suspect package, follow the fire evacuation procedures and then call 999 once in a safe area.
Cardiff Council's own procedures in the event of a bomb threat contains some relevant guidance is here.
First Aid
There is a simple First Aid Kit in the top draw in the kitchen and another in Room 4.
Please record any accidents that occur in the Accident Book, which is in the top drawer in the kitchen.
Toilets
Male, Female and Disabled toilets are on the ground floor, opposite the kitchen door.
Unisex toilets are located on the top floor (next to room 7) and on the middle floor (next to room 6).
Hall
When delegates arrive, after being registered, we ask that they go straight to their meeting room. Large gatherings in the hallway can be daunting for other visitors (some of whom could be vulnerable) when they are attempting to pass through.
If you want to talk before or after a meeting, we recommend that you use the kitchen or go outside.
The hall lighting is controlled by two switches located to the right of the Main Meeting Room door.
Kitchen
Groups are free to use the fair-trade tea, coffee and sugar on the tray.
However, please bring your own milk.
There are some cartons of UHT milk in the back of the fridge for emergency use. If you use one of these, please put a donation in the box on the hall side of the hatch.
Other cartons of milk that may be in the fridge belong to tenants or Quakers, and should not be used without their expression permission.
Follow the notices regarding the use of kettles when the oven is in use.
There is a Fire Blanket and various extinguishers.
There is a First Aid Kit kept in the drawers located in the Kitchen. Get help if needed.
Please wash, dry up and put away any items used.
Room State on Leaving
All rooms should be left tidy and as they were found. Please take all belongings and litter with you, and clean up any mess.
If the room is messy when you arrive, please report this to the administrator. There is also a “Comments” book kept where you signed in.
If you have opened a window, please ensure that it is closed before leaving.
Cleaning supplies and equipment can be found in the cupboard opposite the front door if needed.
Leaving the Building
Please encourage your group to vacate the room promptly when the session has ended, as another group may require it. Note that the duration you book a room for should include any time required to set up and pack away. Please also try to be mindful of others in the building and try not to make too much noise.
Once all of your delegates have left, please make sure the main door is closed behind you as you leave.
If you are the last out, we ask that you leave one light on in the hall and the Meeting Room door slightly ajar.
Heating
The building is heated all of the time. Rooms have radiators with thermostats. Please feel free to adjust if required.
Hearing Loop
The main Meeting Room has a Hearing Loop System that is activated by switching it on at the mains. Please do not adjust any of the settings as it is set for optimum balance and performance.
Wi-Fi
We have free wifi available in the building.
wifi: QMHwifi
password: 2aks3XXX
Consideration of Other Users
The meeting house has always been a quiet, peaceful and welcoming place, and we would like to ensure that it remains that way.
Contacts
In case of any problems of difficulties, please get in touch:
Clint Oldridge (Building Manager)
clint.cardiffquakers@gmail.com
07450 991652
Ken Timmons (Building Maintenance Manager)
029 2022 9817
(at the building Tuesdays and Thursdays, 10.30-3pm)